Working with the HN2000/4000

    HN2000—Features include capacity for 50 employees, automatic calculation of employee hours on paper time cards, automatic card feed and alignment, large and easy-to-read backlit LCD digital display, 50 FREE time cards, and a lifetime warranty option.

    HN4000—Features include capacity for 50 employees, automatic calculation of employee hours on paper time cards, automatic card feed and alignment, large and easy-to-read backlit LCD digital display, 50 FREE time cards, and a lifetime warranty option.

    Install the time clock away from excessive moisture, extremely low or high temperatures, direct sunlight, dust, mechanical vibration, and shock. Installation should also take place away from the source of noise or electrical interference.
    Follow these steps to mount your time clock to a wall:
    1. Drill two holes in the wall, 1/10” in diameter and 4 ½” apart.
    2. Insert the two dowels into the wall and then insert the two screws into the dowels.
    3. Hang the time clock on the screws.

    The ideal height is 36–40” from the base to the ground.

    Using Time Clock Keypads

    The following switches and buttons can be found on the time clock keypad.

    Switch Function
    Set Enter and exit the setup mode (- / 0)

     

    Button Function
    + Increase value
    - Decrease value
    Enter Confirm set value
    Back Backspace the set value
    Clear Cancel the set value
    Reset Restart the time clock

     

    HN2000/HN4000 (top view)

     

    HN2000/HN4000 (side view)


     

    Using Time Clock Menus

    To access the menu options of your time clock, remove the cover of the time clock using the enclosed key. Then move the Set switch to the "0" position (to the right).

    Setup features of the time clock are grouped by menu options. The main menu options are numbered HN 1 through HN 5. Each menu has sub-menus called codes, which are displayed in a smaller size at the bottom left on the clock display.

    When a code is flashing, you can make changes using the + and - buttons. Once you select the option you wish to set, push the Enter button.

    If you would like to scroll through codes without changing settings, push the Enter button.

    The Back button allows reconfiguration of an option that was confirmed incorrectly.

    You can program the year, month, date, hour, minute, and other time settings through the HN 1 menu, the first menu in the time clock.

    1. Remove the front panel with provided key.
    2. Locate and move the Set Switch from left to right. The clock print head will center itself.
    3. Press the 3rd button (Enter) to cycle through the options listed below.
    4. Use the 1st button (+) and 2nd button (-) to change values when needed.
    5. If you would like to scroll through codes without changing settings, push the Enter button.
    6. The 4th button (Back) button allows reconfiguration of an option that was confirmed incorrectly.
    7. When changes are complete, move the Set Switch back to the left. The correct time will appear on the screen. 

    Setting the Year

    When the code "00" appears on the display, set the last two digits of the current year using the + and - buttons. Press Enter to confirm the setting.

    Setting the Month and Date

    After confirming the year, the code "01" appears on the display. Set the month and date using the + and - buttons. Press Enter to confirm the setting.

    Setting the Hour and Minute

    After confirming the month and date, the code "02" appears. Set the hour (HH) and minute (MM) using the + and - buttons. Press Enter to confirm the setting.

    Setting the Hour Format Display

    When the code “03” appears, set the hour display. This allows the selection of 24-hour (Military) or 12-hour (Standard) time for display on the time clock and printing on the time card. Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    Standard 1:00pm 2:00pm 3:00pm 4:00pm 5:00pm 6:00pm 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm 12:00am
    Military 13:00h 14:00h 15:00h 16:00h 17:00h 18:00h 19:00h 20:00h 21:00h 22:00h 23:00h 24:00h

    Setting the Month and Date of the start of Daylight Savings Time

    When the code “04” appears, set the month and date of the start of Daylight Savings Time (mm-dd). Use the + and - buttons to make your selection, then press Enter to confirm the setting. This may need to be set each year.

    Year  Daylights Savings Time Starts
    2019  March 10
    2020  March 8
    2021  March 14

    Setting the Hour and Minute of the start of Daylight Savings Time

    When the code “05” appears, set the hour and minute of the start of Daylight Savings Time (hh:mm). Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    Setting the Month and Date of the end of Daylight Savings Time

    When the code “06” appears, set the month and date of the end of Daylight Savings Time (mm-dd). Use the + and - buttons to make your selection, then press Enter to confirm the setting. This may need to be set each year.

    Year  Daylights Savings Time Ends
    2019  November 3
    2020  November 1
    2021  November 7

    Setting the Hour and Minute of the end of Daylight Savings Time

    When the code “07” appears, set the hour and minute of the end of Daylight Savings Time (hh:mm). Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    HN2 Menu

    Setting the Day Change Time

    Under the HN 2 menu, when the code “00” appears, set the time at which the day changes (hour/minute). Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    Setting the Minute System (HN2000/HN4000 only)

    Under the HN 2 menu, when the code “02” appears, set the minute system you would like to use. The options are:

    00                   One hour divided into 60 minutes
    01                   Hundredths of an hour

    Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    Setting the Pay Period (HN2000/HN4000)

    Under the HN 2 menu, when the code “01” appears, set the pay period you would like to use.

    The options are:

    01   Monthly—Select 01 for the Monthly option, then select the date on which the pay period will start.
    02   Weekly
    —Select 02 for the Weekly option, then select the day on which the pay period will start. Enter 00 for Sunday, 01 for Monday, 02 for Tuesday, 03 for Wednesday, 04 for Thursday, 05 for Friday, or 06 for Saturday.
    03   Bi-weekly
    —Select 03 for the Bi-weekly option, then select the month and date on which the first pay period started. Enter 01 for January, 02 for February, and so on.
    04   Semi-monthly
    —Select 04 for the Semi-monthly option, then select the first payday. Enter 01 for the paydays to occur on the 1st and 16th of the month or enter 15 for the paydays to occur on the 15th and the last day of the month.
    05   Job Cost Mode
    —Select 05 for the Job Cost Mode option, which will disable all pay period calculation and daily calculation settings and will allow you to punch in on all six columns of the timecard.

    Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    Adjusting Alignment (HN2000/HN4000)

    If the alignment is incorrect, you can adjust the position on the timecard where the punches will print. Under the HN 2 menu, when the code “07” appears, set the position (up/down) where the punch will print. Use the + and - buttons to make your selection (0-9), then press Enter to confirm the setting.

    When the code “08” appears, set the position (right/left) where the punch will print. Use the + and - buttons to make your selection (0-9), then press Enter to confirm the setting.

    NOTE:  It is recommended that you leave these settings at the default.

    The uPunch clocks allow you to set up to 12 alarms during the week. At the designated time, the clock will emit a loud ring to indicate break time or whatever you type of notification you wish.

    Setting the Duration of the Alarm

    Under the HN 3 menu, when the code “00” appears, set the duration of the alarm time (in seconds). Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    Setting the Ringing Time from Group 01 to Group 12

    You can set 12 different times, or groups, for the alarm/bell to ring during the work week. Each group is numbered 01–12.

    1. When the code “01” appears, use the + and - buttons to select the hour (24-hour format), then press Enter to confirm the setting.

    After you have set the hour, you will set the minutes for the alarm.

    2. Use the and - buttons to select the minute, then press Enter to confirm the setting.

    After you have set the time, you will set the days of the week.

    3. Use the + and buttons to scroll through the days. A flashing triangle indicates the day that is currently selected. Press the Back button to toggle each day on or off.

    The + button moves your selection from right to left and the - button moves your selection from left to right.

    4. Press Enter to confirm these settings.
    Next, you will select which alarm/bell will ring for this group. The options are:
    01         External bell and internal alarm

    02         External bell

    03         Internal alarm

    5. Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    Repeat these steps for codes 02­–12, if you wish to change the alarm/bell ringing for all 12 groups.

    The uPunch clocks allow you to enter times at which the punch will automatically shift over to the next column, eliminating the need to manually push the button for the proper column. You can set 12 different times at which the punch column shifts (codes 01–12).
    1. Under the HN 4 menu, when the code “01” appears, use the + and - buttons to select the hour (24-hour format), then press Enter to confirm the setting.

    2. Use the + and buttons to select the minute, then press Enter to confirm the setting.

    After you have set the time, you will set the days of the week.

    3. Use the + and - buttons to scroll through the days. A flashing triangle indicates the day that is currently selected. Press the Back button to toggle each day on or off.

    The + button moves your selection from right to left and the button moves your selection from left to right.

    4. Press Enter to confirm these settings.

    Next, you will select which column the time clock will punch. The options are:

    01           Column 1

    02           Column 2

    03           Column 3

    04           Column 4

    5. Use the and buttons to make your selection, then press Enter to confirm the setting.

    Repeat these steps for codes 02­–12, if you wish to change the column shifting 12 times

    The uPunch clocks allow you to enter times at which the punch color will change between red and black, highlighting times when employees punch in late or punch out early. You can set up to 24 times during the week when the print color will change between red and black (codes 01–24).

    1. Under the HN 5 menu, when the code “01” appears, use the and - buttons to select the hour (24-hour format), then press Enter to confirm the setting.

    2. Use the + and - buttons to select the minute, then press Enter to confirm the setting.

    After you have set the time, you will set the days of the week.

    3. Use the and buttons to scroll through the days. A flashing triangle indicates the day that is currently selected. Press the Back button to toggle each day on or off.

    The + button moves your selection from right to left and the - button moves your selection from left to right.

    4. Press Enter to confirm these settings.

    Next, you will select which color you wish to print at this time. The options are:

    01           Red

    02           Black

    5. Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    Repeat these steps for codes 02­–24, if you wish to change the print color 24 times.

    NOTE:  When you have completed setting the codes, move the Set switch to the "-" position (to the left) and close the time clock cover.

    Setting Punch Rounding (HN2000/HN4000 only)

    Under the HN 2 menu, when the code “03” appears, set the configuration of punch rounding you would like. It will be set in increments and used for daily time calculations. The options are:

    00                   No Punch Rounding
    01                   5 Minute 3 Breakpoint

    02                   6 Minute 3 Breakpoint

    03                   10 Minute 5 Breakpoint

    04                   15 Minute 8 Breakpoint

    05                   60 Minute 30 Breakpoint

    5 Minute 3 Breakpoint—This setting means that punches will be rounded to the nearest 5-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at 8:02, the punch will be rounded down to 8:00, but if they punch in at 8:03, the punch will be rounded up to 8:05, which is the next 5-minute segment.

    6 Minute 3 Breakpoint—This setting means that punches will be rounded to the nearest 6-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at 8:02, the punch will be rounded down to 8:00, but if they punch in at 8:03, the punch will be rounded up to 8:06, which is the next 6-minute segment.

    10 Minute 5 Breakpoint—
    This setting means that punches will be rounded to the nearest 10-minute segment with a cutoff of 5 minutes. For example, if an employee punches in at 8:04, the punch will be rounded down to 8:00, but if they punch in at 8:05, the punch will be rounded up to 8:10, which is the next 10-minute segment.

    15 Minute 8 Breakpoint—
    This setting means that punches will be rounded to the nearest 15-minute segment with a cutoff of 8 minutes. For example, if an employee punches in at 8:07, the punch will be rounded down to 8:00, but if they punch in at 8:08, the punch will be rounded up to 8:15, which is the next 15-minute segment.

    60 Minute 30 Breakpoint—
    This setting means that punches will be rounded to the nearest 60-minute segment with a cutoff of 30 minutes. For example, if an employee punches in at 8:29, the punch will be rounded down to 8:00, but if they punch in at 8:30, the punch will be rounded up to 9:00, which is the next 60-minute segment.

    Use the + and - buttons to make your selection, then press Enter to confirm the setting.

    Setting Lunch/Break Deduction: Number of Hours Before Break Deduction (HN2000/HN4000 only)

    Under the HN 2 menu, when the code “04” appears, set the number of hours that will take place before a deduction is calculated from daily punches. Use the + and - buttons to make your selection, then press Enter to confirm the setting. (Must be used in conjunction with code 05.)

    NOTE:  When a break deduction occurs, a "B" will be printed in the REG column next to the daily time.

    Setting Lunch/Break Deduction: Duration of the Break Deduction (HN2000/HN4000 only)

    Under the HN 2 menu, when the code “05” appears, set the amount of time to deduct from a timecard’s daily punches for break or lunch. Use the + and - buttons to make your selection, then press Enter to confirm the setting. (Must be used in conjunction with code 04.)

    NOTE:  When a break deduction occurs, a "B" will be printed in the REG column next to the daily time.

    Setting Up Overtime (HN2000/HN4000 only)

    Under the HN 2 menu, when the code “06” appears, specify the number of hours that will take place before daily time is considered overtime. Use the + and - buttons to make your selection, then press Enter to confirm the setting.

     

    Resetting Time Clocks

    Press the Reset button to restart the whole machine.

    Press the + Clear, and Mode keys simultaneously to restore the default value, including Date, Time, Time Signal, Color Change, and Printing Position.

    The following error codes may display on the HN2000/HN4000.

    ER 01—Wrong side of timecard inserted.

    ER 02—Punch Sequence Issue. A minute has not elapsed since the last in/out punch.

    ER 03—Repeat punch in same column.

    ER 91—Print Head Motor Issue: wrong position, left and right

    ER 92—Card feed Motor Issue: wrong position, up and down

    ER 93—Button Issue

    ER 94—Internal memory issue