Reports

    A Time Card Report allows you to view an overview of hours by department or by employee. 

     

    To run a Time Card Report:

    1.  Click the Time Cards tab on the main menu.

    2.  Click the Time CardReport link at the left of the screen.

    3.  Enter the date range and the employee type (Active, Archived, or Both) for which you want to run the report, then click Search.

    4.  Select either List Hours by Department or List Hours by Employee.

    The report data will display.

    You can choose one of the following links at the top of the screen:

    Print—Displays a clean view of the data, preferable for printing.

    Email—Allows you to email the data.

    Export—Allows you to download a copy of the data for local archiving.

    Batch Reports

    Batch Reports allow you to see the details of time card data, whereas time card reports show an overview. You can run batches for as many employees as you wish. To run a Batch Report, follow these steps:

    1.  Click the Reports tab on the main menu.

    2.  Click the Batch Report link at the left of the screen.

    3.  Check the departments and users for whom you want data.

    NOTE: By default, all departments will be checked. To clear the checkmarks from every department, you must uncheck the checkbox at the top. Then you can select individual departments for which you want to run the report.

    4.  If you wish to view data for an individual user, click the plus sign (+) to the right of the user's name.

    5.  If you wish to print the batch, click Print Batch. A PDF file of the batch will print.

    6.  If you wish to email the batch to yourself or someone else, enter the email address in the field next to Email Batch, then click Email Batch. A PDF file of the batch will be emailed.

    Summary Reports

    A Summary Report will provide you with a high-level view of each department (or all departments). This is useful if you wish to see a total breakdown of hours per department. To run a Summary Report, follow these steps:

    1.  Click the Reports tab on the main menu.

    2.  Click the Summary Report link at the left of the screen.

    3.  Check the boxes next to the departments for which you want to run the report.

    NOTE: By default, all departments will be checked. To clear the checkmarks from every department, you must uncheck the checkbox at the top. Then you can select individual departments for which you want to run the report.

    4.  Click Run Summary.

    The report data will display.