Time Cards

    Viewing Time Cards

    To view a time card, click time cards from the side navigation, and then click the user's name. The employee's timecard will display.

    Editing Timecards

    Administrators, supervisors with editing rights, and employees with editing rights can manually add and delete punches from an employee's timecard. 

    To edit a time card, follow these steps:

    1. Click time cards from the side navigation.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display. 

    3. Do one of the following:

    • To add a punch, click the add punch next to the appropriate date.
    • To edit a punch, hover on the punch and then click the edit icon to the right.
    • To delete a punch, edit a punch and then click the red trash icon to the right

    4. Click Save.

    To print a timecard, follow these steps:

    1. Click time cards from the side navigation.

    2. Select the user's name from the list. The employee's time card will display.

    3. Click the "download" icon located on the top right of the page. Select "Print" from the dropdown.

    4. The print dialog box appears, allowing you to send the time card to the printer of your choice.

    Administrators can export time cards. The export feature allows you to choose the format in which you will export the time cards for payroll processing.

    Click the settings tab, then click export. Edit the export preference section, and selec the format in which timecards will be exported.

    Note: For launch, only CSV (excel) is available. More export preferences will be coming soon.

    Specify the code you would like to use for each section header in the report by clicking the edit icon on the appropriate field and entering the code. When you are finished with each setting, click save.

    To email time cards, follow these steps:

    1. Click the time cards tab on the main menu.

    2. Select the user's name from the list. The user's time card will display.

    3. Click the "download" icon located at the top right corner of the page, and select Email within the dropdown. An email time card pop up will display.

    6. Select an email from the choose email field or enter a new email address in the enter email field.

    7. In the optional message, enter a message you want to send.

    8. Click Submit.

    Punch pairs will display chronologically, with the employee being punched out from their previous in punch when they start a rest or meal break. These are the general rules:

    • If you start a rest break, you will be punched OUT of your previous IN punch.
      • Example: Employee punches IN at 8:30 am; starts rest break at 10:00 am. The employee will be punched OUT at 10:00 am, and simultaneously punched IN to rest break at 10:00 am in a new punch row.
    • If you end a rest break, you will be punched IN in a new punch row.
      • Example: Employee ends rest break at 10:30 am. The employee will be punched OUT of their rest break at 10:30 am, and simultaneously punched IN in a new punch row.
    • If you start a meal break, you will be punched out of your previous IN punch.
      • Example: Employee starts meal break at 12:00 pm. They are punched OUT at 12:00 pm, and simultaneously punched IN to meal break at 12:00 pm in a new punch row.
    • If you end a meal break, you will be punched IN in a new punch row.
      • Example: Employee ends meal break at 12:30 pm. They are punched OUT of their meal break at 12:30 pm, and simultaneously punched IN in a new punch row.

    Here's an example to help visualize the above rules:

    Imagine an employee performs the following punches throughout the day:

    • 8:30 am – Punch In
    • 10:00 am – Start Rest Break
    • 10:30 am – End Rest Break
    • 12:00 pm – Start Lunch
    • 12:30 pm – End Lunch
    • 4:30 am – Punch Out

    This is what the employee's time card will now look like (assuming rest and meals are unpaid):

    Punches_on_Timecard.png

    In the above example, the employee punched in at 8:30 am and started rest break at 10:00 am. When the employee started rest break, they were punched OUT from their 8:30 am IN punch, and a new "Rest" punch row was created.

    When the employee ended their rest break at 10:30 am, they were punched OUT of their rest, and simultaneously punched IN in a new "In/Out" punch row.

    When the employee started their meal break at 12:00 pm, they were punched OUT of their IN punch (which occurred from the employee ended their rest break in the step above), and they were simultaneously punched IN to a new "Meal" punch row.

    When the employee ended their meal break, they were punched OUT of their meal, and simultaneously punched IN to a new "In/Out" punch row.

    When the employee punched OUT, no new rows were created.

    This new display allows users to chronologically track their employee’s punches in the time card. Rather than showing a row with their in time and out time, the time card is displaying the employee’s actions in the order in which they occurred.