Timecards Tab

    If the Administrator or Supervisor of a uAttend account has made changes to any account, department, or setting and is not seeing these updates on the Timecard, uAttend can have a timecard Recalculate in order to update and show these changes.

    Located in the bottom right hand corner of every timecard are several buttons used to print, download, export, or recalculate the timecard.

    NOTE: The recalculate button only works on one employee at a time and only one pay period at a time. It cannot recalculate multiple people and pay periods at the same time.

    To recalculate a timecard:

    1. Go to the Timecards tab in your account.
    2. Click on the name of the Employee you wish to recalculate.
    3. Navigate to the Pay Period you wish to recalculate.
    4. Locate the Recalculate button in the bottom right corner and click it.
    5. Wait for the timecard to finish loading and you will see the timecard has updated.

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    **We are currently updating the design of the time card UI across all accounts. We expect this process to be complete soon. Enjoy the new fresh look of the Timecard detail pages.**

    Administrators, supervisors with editing rights, and employees with editing rights can manually add and delete expenses from an employee's time card. 

    NOTE: Adding expenses is only available for users in your account who use one of the Platinum Series C time clocks (BN6500, BN6000, CB6500, CB6000) and for users who punch in through the uAttend website. For assistance with enabling Expenses, click here.

    To add expenses, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display.

    3. Click Add Expenses at the top of the employee's time card.

    4. Select the expense code, enter the expense amount, select a date, and add notes if applicable.

    5. Click Save And Close.

      

    To edit an expense, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display.

    3. Click the expense icon to the right of the appropriate date.

    4. Select the Pencil Icon to the far right of the Expense you wish to edit. 

    5. Once your edits have been made, click Save to save your changes. 

      

    To delete an expense, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display.

    3. Click the expense icon to the right of the appropriate date.

    4. Select the Trash Icon to the far right of the Expense you wish to edit. 

    5. When prompted to delete, click Yes to confirm.  

     

     

    ** We are currently updating the design of the time card UI across all accounts. We expect this process to be complete soon. Enjoy the new fresh look of the Timecard detail pages. **

    Administrators, supervisors with editing rights, and employees with editing rights can manually add and delete tips from an employee's time card. 

    NOTE: Entering tips is only available for users in your account who use one of the Platinum Series C time clocks (BN6500, BN6000, CB6500, CB6000) and for users who punch in through the uAttend website. For assistance with enabling Tips, click here.


    To add tips, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display. 

    3. Click Add Tip at the top of the employee's time card.

    4. Select the date, enter the tip amount, and add notes if applicable.

    5. Click Save And Close.

    To edit a tip, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display.

    3. Click the tip icon to the right of the appropriate date.

    4. From the tips list, select a tip to edit. 

    5. Once your edits have been made, click Save to save your changes. 

    To delete a tip, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display.

    3. Click the tip icon to the right of the appropriate date.

    4. From the tips list, select a tip to delete. 

    5. When prompted to delete, click Yes to confirm.  

    **We are currently updating the design of the time card UI across all accounts. We expect this process to be complete soon. Enjoy the new fresh look of the Timecard detail pages.**

    Administrators, supervisors with editing rights, and employees with editing rights can manually add and delete job punches from an employee's time card. 

    NOTE: The job tracking feature is only available for users in your account who use one of the Platinum Series C time clocks (BN6500, BN6000, CB6500, CB6000) and for users who punch in through the uAttend website. For assistance with enabling Job Tracking, click here.

    To add a job punch, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display. 

    3. Click the blue plus sign (+) to the right of the appropriate date.

    4. From the Punch Type field, select Job.

    5. Enter the job start time and end time. Change the job start date and end date if needed.

    6. Choose or enter the job number. 

    If your job setting Entry Type is set to List, you will see a list of jobs to choose from. If your job setting Entry Type is set to Manual Entry, you will need to manually enter the job number. 

    7. Click Save And Close.

    To edit a job punch, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display. 

    3. Click the job icon to the right of the appropriate date.

    4. From the jobs list, select the Pencil Icon on the job you wish to edit. 

    5. Once your edits have been made, click Save to save your changes.

     

    To delete a job punch, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's time card for the current pay period will display.

    3. Click the job icon to the right of the appropriate date.

    4. From the jobs list, select the Trash Icon on the job you wish to delete. 

    5. When prompted to delete, click Yes to confirm.  

     
     

    **We are currently updating the design of the time card UI across all accounts. We expect this process to be complete soon. Enjoy the new fresh look of the Timecard detail pages.**

    To add vacation, sick, holiday, or other benefit hours to an employee's timecard, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's timecard will appear.

    3. Click the blue plus sign (+) to the right of the appropriate date.

    4. From the Punch Type drop-down menu, select Benefit.

    5. From the Benefit Type drop-down menu, select the benefit type.

    The options are VacationSickHoliday, and Other.

    6. In the Benefit Hours field, enter the number of benefit hours.

    Enter four digits in this field (e.g., enter "0800" for 8 hours).

    7. Press Save And Close

    **We are currently updating the design of the time card UI across all accounts. We expect this process to be complete soon. Enjoy the new fresh look of the Timecard detail pages.**

    To print a timecard, follow these steps:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's timecard will display.

    3. Click the Print link at the bottom of the screen.

    The Print dialog box appears, allowing you to send the timecard to the printer of your choice.

    NOTE: You must have Pop-Ups enabled for this web page in your web browser.

    **We are currently updating the design of the time card UI across all accounts. We expect this process to be complete soon. Enjoy the new fresh look of the Timecard detail pages.**

    To Select File Type for Export:

    1. Click the Settings tab, then click the Export link
    2. In the Export Preference section, choose the format in which timecards will be exported
      NOTE: If you export to any format other than CSV or Processing Point, you will incur a $5.00 charge per month.
    3. Specify the code you would like to use for each section header in the report by clicking the Edit link in the appropriate section and entering the code. When you are finished with each setting, click Save.

    To Export A Timecard:

    1. Select the Timecards tab
    2. Select the name of the employee whose timecard will be exported, and select the Export button at the bottom right corner of the timecard.

    **We are currently updating the design of the time card UI across all accounts. We expect this process to be complete soon. Enjoy the new fresh look of the Timecard detail pages.**

    Administrators and supervisors with editing rights can allow for current timecards to be emailed to employees.

    To set up employee timecard emails, follow these steps:

    1. Click the Users tab on the main menu.

    2. Select the user's name from the list.

    3. Click the Employee Services link.

    4. Click the Edit link in the User Settings section.

    5. Select Yes from the Send Employee Timecard drop-down menu.

    The Email and Send Time fields appear.

    6. In the Email field, enter the email address(es) to which you would like to have the timecard sent.

    If you would like the timecard sent to multiple email addresses, you can separate each address with a semicolon.

    7. From the Send Time drop-down menu, select the frequency that you would like the timecard sent.

    The options are DailyWeekly, and Each Pay Period. If you select Weekly, the Day of Week to Send drop-down menu appears, allowing you to select the day of the week on which you would like the timecard sent.

    8. Click Save.

     

    **We are currently updating the design of the time card UI across all accounts. We expect this process to be complete soon. Enjoy the new fresh look of the Timecard detail pages.**

    Administrators, supervisors with editing rights, and employees with editing rights can manually add and delete punches from an employee's timecard. 

    To View A Timecard:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's timecard will appear.

    To Edit A Timecard:

    1. Click the Timecards tab on the main menu.

    2. Select the user's name from the list.

    The employee's timecard for the current pay period will display. 

    3. Do one of the following:

    • To add a punch, click the blue plus sign (+) to the right of the appropriate date.
    • To delete a punch, click the blue Trash Icon to the right of the appropriate date.
    • To change a punch time, click the blue Pencil Icon to the right of the appropriate date and edit the punch time.

    4. Click Save And Close.

    The following window appears when editing a punch.

    Administrators can give users the ability to view timecards or to view and edit them.

    To assign viewing/editing rights to a supervisor or employee, follow these steps:

    1. Click the Users tab on the main menu.

    2. Select the user's name from the list.

    3. Click the Edit link in the Edit Rights section.

    4. From the drop-down menu, select View+Edit to allow the user viewing and editing rights, or select View Only to allow the user viewing rights only.

    5. Click Save.

    6. Click the Employee Services link.

    NOTE: The Employee Services feature is only available for users in your account using one of the Platinum Series C time clocks (BN6500, BN6000, CB6500, CB6000) and for users punching in through the uAttend website.

    7. In the User Settings section, make sure View Timecard is set to Yes.

    For information on viewing and editing timecards, see Viewing/Editing Timecards.

    Administrators set up timecard approval. They can specify whether timecards require administrator approval, supervisor approval, and/or employee approval.

    To set up timecard approval, follow these steps:

    1. Click the Settings tab on the main menu.

    2. Click the Communications link.

    3. In the Approvals section, click the Edit link and select On. Click Save.

    There are three levels of timecard approval: Admin ApprovalSupervisor Approval, and Employee Approval.

    4. Specify what type(s) of approval timecards require by clicking the Edit link in the appropriate section and turning the option On or Off. Click Save after you make each selection.

    5. If you wish, you can also enter a comment for employees to see on their timecards in the Timecard ApprovalVerbiage section.

     

    Setting Up Supervisor Approval for Individual Departments

    To exclude some departments from requiring supervisor approval, follow these steps:

    1. Follow the steps in the previous section to turn on Supervisor Approval through the Settings tab.

    2. Click the Departments tab, and then select the department.

    3. Click the Advanced link.

    4. From the Timecard Require Supervisor Approval section, click Edit and select No. Click Save.