Shifts

    You can specify the details of department shifts, such as the maximum number of hours employees can work per shift and whether or not employees can work a night shift.

    To set up shift settings for a department, follow these steps:

    1. Click the Departments tab on the main menu.

    2. Select the department from the list.

    3. Click the Advanced link.

    4. You can edit any of the following settings by clicking the Edit link in the appropriate section. 

    • Day Changes At—Allows you to change the time at which a new workday begins. (Example: If a workday starts at 10:00pm and an employee punches in at 10:05pm, the punch will appear on the next day's timecard.)
    • Maximum Shift—The maximum number of hours an employee can work per shift.
    • New Shift Starts—The number of hours that must lapse after an employee punches out before they may start a new shift.
    • Night Shift?—Allows you to specify whether or not employees are allowed to work through the day change time.
    • Timecard Require Admin Approval?—Allows you to choose whether this department's timecards require admin approval.

    You can also specify who will be emailed when a timecard is approved.

    5. When you are finished with each setting, click Save.

    Administrators can assign shift pay rates to individual employees and departments.

    Assigning Pay Rate to Employees

    Once a shift has been assigned to an employee, follow these steps to assign a pay rate to the employee.

    1.  Click the Users tab.

    2.  Select the user’s name from the list.

    3.  Click the Shifts link.

    4.  Select the shift from the list.

    5.  From the Shift dialog box, select the Assignments tab.

    6.  Enter a pay rate for this shift and employee.

    7.  Click Save and Close.

     

    Assigning Pay Rate to Departments

    Once a shift has been assigned to a department, follow these steps to assign a pay rate to the department.

    1.  Click the Departments tab.

    2.  Select the department from the list.

    3.  Click the Shifts link.

    4.  Select the shift from the list.

    5.  From the Shift dialog box, select the Assignments tab.

    6.  Enter a pay rate for this shift and department.

    7.  Click Save and Close.

    Administrators can add work shifts and pay rates (also known as shift differentials) for their departments and employees. Shifts are schedules (start times and end times for each day of the week) that are assigned to departments and/or employees, which will define the time they are scheduled to work on specific days.

    Follow these steps to add a new shift:

    1.  Click the Settings tab.

    2.  Click the Shifts link.

    3.  Click Add Shift.

    4.  With the Schedule tab selected, enter the shift name in the Name field.

    5.  Enter the shift code in the Code field.

    6.  Select the check boxes for the days that will be included in this shift.

    7.  Enter start times and end times for each day.

    8.  If this is a night shift, select Yes from the drop-down menu in the night shift section.

    On the Assignments page, you will select the individual employees and/or departments to which this shift will be assigned.

    9.  Click the Assignments tab.

    10. Select the departments and/or employees that you wish to assign to this shift.

    On the Alarms page, you will specify the alarm types that you wish to set. For example, you can set an alarm to notify you if an employee punches in over 5 minutes early or punches out over 5 minutes late.

    11.  Click the Alarms tab.

    12.  Select the number of minutes for each alarm type (Early In, Late In, Early Out, Late Out) under theThreshold heading.

    13.  Enter the email addresses to which you would like these alarms sent, separating each email address with a semi-colon (;).

    14.  Enter the phone number to which you would like these alarms sent.

    Note: Shift Alarm notifications via uText can only be sent to one phone number.

    15. In the Do Not Send uText Notifications From field, enter the start time of the time range for which you would not like the punch notifications to be sent, if desired.

    16.  In the Do Not Send uText Notifications To field, enter the end time of the time range for which you would not like the punch notifications to be sent, if desired.

    Note: uText punch notifications will not be sent to the number entered during the Do Not Send uText Notifications time range entered. 

    17. Select the Enabled check box for Missing Break Punch and/or Missing Lunch Punch, as desired.

    Adding_Shifts.png

    18.  Enter the email addresses to which you would like these alarms sent.

    19. Enter the phone number to which you would like these alarms sent.

    Note: Shift Alarm notifications via uText can only be sent to one phone number.

    20. In the Do Not Send uText Notifications From field, enter the start time of the time range for which you wouldnot like the punch notifications to be sent, if desired.

    21.  In the Do Not Send uText Notifications To field, enter the end time of the time range for which you wouldnot like the punch notifications to be sent, if desired.

    22.  Click Save and Next to enter another shift or click Save and Close.